Litigation Legal Assistant

Experienced LEGAL ADMINISTRATIVE ASSISTANT needed to support multiple attorneys in our Litigation department.

The person in this role must be highly proficient with Microsoft Office including a heavy emphasis on MS Outlook. The ideal candidate will be used to a fast-paced environment and feel comfortable working on a deadline. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality

Duties/Responsibilities/Skills:

  • Maintaining positive contact with clients, attorneys and staff and handling client inquiries in an appropriate and responsive manner.
  • Prepare correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy.
  • Coordination, filing and retrieval of electronic information using the firm’s document management system.
  • Screens phone calls and record messages.
  • Opening new files; request conflict of interest checks; maintains all client and general files.
  • Schedules meetings for attorney(s) and establishes/ maintains calendar and deadline reminder systems in Outlook/case management system.
  • Processes bills; proofs billing sheets; reviews and edits bills.
  • Records time into the firm’s accounting system accurately and in a timely manner.
  • Operate within a team of assistants providing coverage and/or backup coverage for other attorneys.
  • Observes confidentiality of all client matters.
  • Work in collaboration with other staff members.
  • Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Ability to handle multiple assignments simultaneously with the ability to prioritize and work effectively and efficiently.

CONTACT US

Qualified candidates should send a cover letter and resume to Gerald C. DeMaria II, Director of Finance and Administration at jdemaria@duffysweeney.com.

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